Key West Cultural Preservation Society

Board of Directors Meeting

February 7, 2002

Board Members present:

Eddy Woolford

Anne Summers

Jan Nelson

Greg Gustav

Sabrina Liguori

Ray Rolston

The meeting was called to order by Anne at 2:08 p.m. at the Key West Library conference room.

Annie calls for treasurer’s report but it’s not available until later in the meeting.

Annie calls for secretary’s report from January 16, 2002. Greg requests correction in statement he made on Jan. 16. Correction acknowledged by Sabrina and motion made to accept secretary’s report with correction made by Greg and seconded by Ray. Passed

Annie calls for PC report from Wink. States a new cookie lady has applied and should she need a cart or be able so sell from her mobile bicycle. Jan inquires about commissary. Wink says she is using Denny’s restaurant as commissary. Jan states the cookie lady provide us with Certificate from Health Dept. stating that Denny’s has passed inspection. Greg makes motion to accept new cookie lady on bicycle only, no cart. Jan seconds. Passed.

Wink passes out letter in re: Carol Beck and selling roach clips that she was not juried in for originally. PC voted unanimously at February 4 meeting to have Carol remove the items immediately and a copy of the letter will be forwarded to Carol. The PC also unanimously opposed any consideration of the additional product application that might be submitted by Carol. Jan questions how long has she been selling these. Wink says about 3 weeks. Greg makes motion to maintain our cap on existing pipes or drug parafinalia and to jury no more once these are gone. Ray seconds. Passed.

Wink also inquires about allowing performers with tapes, CD’s or books. Ray asked what was the reason not allowed. Jan says because the person would be considered to be occupying 2 categories and that is not allowed. Saurian makes motion to accept PC report, Ray seconds. Passed

Annie wants to skip the next report and introduces Suely Moura, founder and director of Bahama Village Samba School Art and Dance Program. She teaches children and adults in the community

Singing and dancing in the many different worldly cultures. She would like to bring her group to the pier and perform once a week or so. She would like to make February 22 her first night. Jan

Asked if they use amplified music and Suely says only for singing. Suely also asked if we would be interested in purchasing an ad in the Bahama Village Samba School Program. Greg makes a motion to purchase a half page advertisement for Mallory Square in the school program guide for $300. Eddy seconds. Passed. Suely also discusses selling promotional material. Dave says she will be allowed to do that only a couple times but otherwise they would have to pay for a space and have to be juried in for the products they make. Discussion of where Suely’s group would set up began and the issue of Suely and her group was turned over the Ray and he and Suely will get together and work out the details of their performing on the pier. Greg makes motion to let Ray work with Suely, Jan seconds. Passed. Jan asked Suely to use red in the ad and Suely assures her that she will.

Annie says we are now skipping over the next item on the agenda and introduces Carole Lee from the Cuban American Heritage Festival. Carole Lee is the festival promotor. She contacted Annie by phone and agreed to work out a deal with us so that they may have the pier on June 22 for their Cuban American Festival concert band set up. That day was originally booked for our Summer Solstice. After Annie agreed to move our Summer Solstice Celebration to Friday, June 21,she was told by Carole Lee that the pier would have to be closed to the artists because the Cuban Festival needs the time and space to prepare for their event. Annie reminds Carole Lee that Annie had originally agreed to the switch because we would not be denied access to set up on the pier on the 22^nd but now Carole Lee had changed her mind. Carole Lee suggests that she will make it up to us by offering Mallory Pier artists and food vendors lower fees for spaces in the Cuban/American arts and crafts show on Duval Street on June 22. The show will run from 10 a.m. until 8 p.m. The fee she proposed is $25 for artists and ¼ of the $300 food vendor fee for our food vendors and the artists and food vendors would be allowed to share spaces. Carole Lee then informs us that she has to go before the Cuban/ American committee and get permission for these reduced fees and she will get back to us by next Wednesday. Carole Lee leaves.

Annie calls for performer's report. Michael Patrick gives report talking about the article written in the Atlanta journal. Michael passed out a letter of rebuttal written by Will Soto that was also mailed to this reporter. Jan suggests some of the article written by the reporter was taken out of context. Michael discusses suspension procedures and is confused by the order of suspension. Rondini is suspended once for going over the time limit, then given a warning the next time. Discussion began on timing performers and performers going over their time limit. Michael agrees 5 minutes over is not a big issue but 15 or 20 minutes over is too much. Discussion was on when exactly to begin timing. Greg states that selective enforcement will not be accepted. Agreement was reached that after they get their crowd then the timing should begin. Annie suggests that enforcement be stronger and pier manager keep a log.

Pete, pier manager asks that the board in any decisions back him, suspensions or warnings he has to issue. The board agrees to stand behind him.

More discussion on warnings and suspensions. Jan says 3 warnings then 1-day suspension, then 3 days, then 5 days, then 7 days, and so on… No more warnings after first suspension, just another suspension. Greg makes motion to have no selective enforcement of guidelines and bylaws for performers and that all performers be treated equally. More discussion but no second on Greg’s motion. Greg makes motion to accept performer’s report, Jan seconds. Passed.

Annie calls for Pier Managers Report. Pete begins to give report and Dave interjects and says we know problems going on such as the days the cruise ships come in. Dave says wait it out and due to our set-up time change coming up, the cruise ships will be out of picture soon. During the meeting with the city we were told that unattended carts couldn’t be left on the pier before set-up when a cruise ship is in.

Also, no propane tanks on the pier while cruise ships are in.

Wink is working on a food court layout for the days the cruise ships.

Dave says we have a new part time clean-up guy and he is Jerry, the artist who does sandblasting on glass.

Pete asks about his job description. Refers to gray areas in guidelines. What does the board want him to do about amplifiers? Board informs Pete that the pier manager has the final decision on this issue and he can make the final decision on amplification and the board will back him on his decision. If performers don’t like pier manager’s decision they can appeal to the board. Pete inquires about why performers don’t use the end of the pier where the kiosk is and Dave said it’s harder to utilize that space because the pier is narrower and harder to fit in a crowd to watch the performers.

Pete asks how does he know if someone has a credit. Dave says he goes by the honor system.

Gazzo is recognized and asks if he can choose the performers that go on either side of him because some of them have loud acts that interfere with his act. He won’t be allowed to pick the acts but the pier manager will try to accommodate him in a way that another act won’t interfere with his act.

Casey is recognized and asks if performers are allowed to share a space, for example can he do an early act on a space that is not occupied by another performer at the time. Annie tables this discussion until the next board meeting. Sabrina makes motion to accept pier manager’s report.

Ray 2nds. Passed

Eddy gives treasurers report. $21,924 plus $1000 in ATM. $22,924.02 total. Greg asks if there is a money figure for how much we spent on Tim Eric and Emily cases. Annie says we’ll find out from the attorney.

Annie asks for old business. Pier clean up person already discussed. Parking lot attendants are going to be writing tickets to illegally parked cars. Annie asks Pier Manager to make announcement not to park illegally because we are at risk of loosing our ability to use the parking lot to unload if we do not abide by the rules of the parking lot attendant. Don’t be rude to the parking lot attendants.

Key board -is being worked on by Gary.

Lights- are not working at the pier and Dave says because of a recent power outage we are having electrical problems.

Sabrina and Michael are working on brochures and they will have a sample brochure for the next board meeting.

Ocean Key House letter in re: the wall painting is being drafted and will be sent to Monica to

forward to the OKH. Ray reminds us that this is a project that Monica started a couple of years ago and that we should let her continue the lines of communication with them.

New Pier Managers raise was discussed at the last meeting and Annie tells Pete what a great job he is doing.

Ray discusses kiosk repair. Frank Antonowich inspected the kiosk and has submitted an estimate.

Rough estimate of $1900 for time and material. Greg states the estimate is extremely incomplete.

Ray says the roof is good and the 4 posts but everything else needs to be replaced. Jan asks if we will get other proposal. Greg says we need a completion time and when he is going to start. Jan would like him to come to the next board meeting. Pete reminds us that we need permits. Greg says if we pay him by the hour we can eliminate the problem of Frank not having a contractors license. Sabrina states she and Ray have both seen final products that were built by Frank and the work is very good quality. Board agrees to let Frank come and talk to the Dave and when the plans are finalized they can ask for an emergency board meeting, probably at the pier and we can make our final decision at that time.

Annie discusses that a letter needs to be written to the city stating that we are not allowing Tim Eric to participate at the pier. Although his membership cannot be revoked he can be denied

application to apply for membership in 2003. Wink says that the board has the right to exclude

anyone from applying for membership because we are governed by Robert’s Rules. Also

he can be excluded because his form of art was deemed inappropriate along with his past prior conduct. This is evident in the fact that the issues were brought a general meeting and the general membership committee voted out Tim at that time

.

Unsafe performers- Greg states that he spoke to an insurance agent and that the throwing of knives is not covered by anybody’s insurance, period.

Greg states that he talked to Mark Riggs insurance company and the only thing he is covered for in juggling. Period. Greg also was explaining that children cannot be used in Marks act. Greg is concerned that Mark is pouring lighter fluid on his torches in the wind and rain while on the unicycle and says it’s unacceptable and not covered by his insurance company. Greg says no insurance company in the world covers the throwing of knives. They can pass the knives hand to hand with adults only.

Adequate space on the pier for performers - Susanne is not present and this item was to be presented by her.

Food cart cleanup- Clara needs to clean her space on the pier and use a rug. Rugs are required by the city and this issue needs to be taken care of soon. Jan asks that the pier manager talk to Joe and Clara about using rugs at their popcorn carts.

Homeless vendors by the restrooms. Eddy states that we can’t do anything about it until we acquire that space in our lease from the city.

Greg states that Myra said we should call the police and Myra will be able to access the records from the police dept. The pier manager is informed to call the police for these incidences.

Special meeting with performers and board members so performers can air their problems and we can have more one on one time with them. Sabrina proposes and Annie agrees to invite the performers to the next board meeting an hour before the next board meeting to have open discussion with them. Eddy states that we also should keep our 2:00 board meeting time even after the next time change so we will have more time to spend in the board meetings prior to set-up.

Operation Graduation-Annie suggests that we donate $200 to Key West high school for their graduation project. Greg makes motion to donate $100 to Key West high school for operation graduation. Ray 2nds. Passed

Ray is concerned that the homeless people are basically taking over the kiosk and sleeping on the kiosk and discussion turns to remodeling the kiosk so that there is no place for people to sleep

in the kiosk

Sabrina makes motion to adjourn, seconded by Jan. Passed.