KEY WEST CULTURAL PRESERVATION SOCIETY

BOARD MEETING

OCTOBER 24,02

Board members present:

Annie Summers(chairperson)

Greg Gutsche

Suzanne Buxton

Eddie Wooford

An initial presentation covering the instructing of homeless youths was presented by Noreen J. Wedman of Seattle. She is in the process of forming an organization to assist distraught youths by having them participate in an arts type program using grant money and other solicited funds. She advised she is on the ground floor in the forming of her ideas and it will possibly be a year before she would request accommodations for the youths at Mallory at square. Artists currently working at Mallory Square would be compensated for instructing the youths. She advised she will document and submit a formal presentation to the Board at a later date.

Individual Counseling and Hypnotherapy

Noreen J. Wedman M.S.

P.O. Box 95272

Seattle, Washington 98145-2272

The next presentation was made by Garfield Williams/Smart Choice. His presentation addressed the use of a several new card reading machines. He furnished a sample breakdown sheet of potential costs associated with the system(see attached sample). One positive aspect of the new system was the fact that it would operate with all types of credit cards. O.J. and Eddie had numerous questions as to the pros and cons of the new system vs. our present operation. They will examine the systems along with additional information furnished by Mr. Williams and advise the Board. This new system can be leased or purchased with a one year warranty.

Garfield Williams/Smart Choice

819 Peacock Plaza Suite #236

Key West, Florida 33040

TREASURERS REPORT

Eddie advised we have the following cash balance as of this date based on the expenses to date:

$15615.09 cash account

$ 740.00 atm machine

$ 416.00 Putnam account

$16771.92 Total

Expenses paid this period were $4804.50 leaving a balance of $11967.42.

A motion was made and seconded to accept the report. The motion passed.

Pier Manager report:

Pete advised he has talked with the fire and drum performers about the flames. He has been told not to have as part of his show, the spreading of flames on the ground. This was echoed by other Board members who have witnessed the show.

The parking of the police unit at Mallory was discussed with Officer Williams and Board members. This week the unit was parked in such a manner that one vendor space was obstructed. The Board wants the unit in the plaza for visibility purposes and instructed Pete and O.J. to find a suitable place to accomplish that goal.

Pete advised that many keys are missing for lottery. The Board authorized the replacing of the keys with new ones.

A discussion involving the loud drums at the plaza resulted in the Board advising Pete to contact the individuals about toning down the volume.

A motion was made and seconded to accept the pier managers report.. The motion passed

Performers report:

No report was presented as no performers were present.

New business:

Victor Salas made a request to draw from the regular bucket. He has been on the pier for many years, but was not aware of the requirement that he be a member of CPS to be considered for grandfather status. He was away from the pier for an extended period due to a medical problem with his mother. After a long discussion, Victor was advised that he could draw from the regular bucket and his time frame for attaining grandfather status would begin as of this date. The decision was acceptable to all parties present.

Old Business:

Isaac requested the Board to consider the placement of video cameras at Mallory for security purposes. After a brief discussion, Isaac was advised to research the feasibility and report back to the Board.

Annie gave an update on the request for electric service on the pier. She advised the current progress appears to be the back and forth e-mail between the city and electrical technicians.

Annie advised that a date for the December Craft Fair has not been set due to a cruise ship conflict. She will advise of the date as soon as it is known. Artists currently on our waiting list will also be invited to participate on this date only.

John and Natalie addressed the Board on the Placement of their cart by the kiosk. Pete will look into to the request and make a recommendation.