Cultural Preservation Society, Inc.

Board Meeting Minutes

June 19, 2003

Key West Library

Board Members present:

Isaac Valdes, Chairman

Ann Summers, Vice Chairman

Antonio Rodriguez, Treasurer

Sabrina Liguori, Secretary

Jan Nelson

Isaac called the meeting to order at 10:15 a.m.

Isaac called for the Secretary’s report. Since all members had read the minutes of the last meeting a motion was made by Annie to accept the Secretary’s report. It was seconded by Antonio. Passed

Isaac called for the Treasurer’s report.

Antonio reported that our account balance after all checks have cleared is $12,000.00. We also have $4,080 in ATM cash and $410 in the Putnam account.

Sabrina makes a motion to accept the Treasurer’s report. The motion is seconded by Annie. Passed.

Isaac called for the PC report.

Steve K. makes the report for PC. He advises that a camera was purchased by the PC so that all items juried in by PC can be photographed. Steve asks the Board to appoint Susan Schall to the PC committee. The current members of PC are: Steve K., Ryan S., Javier, Jonathan C., Michele D., Joel, and Susanne B. Pete will also put up a sheet for volunteers to sign up to serve on PC. Steve asks the Board to address the current problem of the prints being sold on the pier. He would like to know if the PC should restrict the prints being sold by the artists. Ed suggests PC members approach all artists and remind them that they must display their originals at all times while selling on the pier. This was agreed to by all. Steve advises the Board of the people who were approved or disapproved.

Annie makes a motion to accept the PC report and is seconded by Jan. Passed.

Isaac calls for the Performers Report.

Jeep says there is no longer a performers committee. Robert (the glass guy) was supposed to appear before the Board regarding a complaint but did not show up. Robert will not be allowed to set up at Mallory Square until he has come before the Board. If Robert requests a special meeting of the Board, they will accommodate him to handle the complaint.

Jan asks the Board if they can change the performers time limit to 20 minutes.

Rondini did not appear before the Board so Pete will initiate a suspension for him performing over the time limit. He will be given three days suspension this time.

Many artists are complaining about the performers not keeping control of their crowds. The people are backing into their tables and blocking the flow of traffic on the pier. It is discussed and decided that the Pier Manager needs to supervise the set-up of performers so they don’t set-up too far out from the water side. Don Sullivan says we need to discuss with the City about the 6 foot rule and see if we can get that changed.

Since there was not an official Performers Report the Board closed discussion on these subjects and moved on to the next agenda item.

Isaac calls for the Pier managers report

Pete states that the flow on the pier is good. He also states that everything is running smoothly. Pete asks the Board if Robert can be let back on the Pier with a 60 day probationary period. He was suspended for arguing with Rondini and Mark and being abusive to his crowds. The Board is going to stay with their original decision of requiring Robert to appear before the Board upon return to the pier.

Pete advised that we still need people to volunteer for the Summer Solstice liquor tent.

Pete asks the Board if they can purchase a new cell phone for the Pier Manager. The current phone is not working. The Board agrees.

Annie makes a motion to accept the Pier Mangers report. Seconded by Jan. Passed.

Old business is discussed.

It is decided that Jan will contact a new accounting company to replace H&R Block.

Jan makes a motion to replace the ATM machine with a new servicing company. Isaac will contact the company he has been discussing this with, which is Armored Express. Antonio seconds the motion. Passed.

Antonio will get the money box from the ATM from Isaac and deposit the money into the checking account.

Don Sullivan says he has negotiated with John Jones and that the City is negotiating with a security company to patrol the cruise ships. He believes we should use the same company for our security.

New Business is discussed.

Isaac states that he and his wife are splitting up their partnership so that they can each sell their own items.

A discussion is made on items to be on the agenda for the General Membership meeting. The Board would like to change a paragraph in the Guidelines that neither one will have to move back to newcomer.

Elaine approaches the Board and asks to be moved up into the Regular bucket from the Snowbird in waiting bucket. The Board will look into the records and see if there is a regular spot open.

Sabrina makes a motion to adjourn the meeting and it is seconded by Antonio.

.

Meeting was adjourned at 12:10 p.m.