KWCPS Board Minutes

May 19 2004

Sabrina Liguori Antonio Rodrigues

Isaac Valdes Will Soto

Don Sullivan

Gato Building, 1100 Simonton St

The meeting was called to order at 10:10 AM by Isaac Valdes, Chairman.

Secretary's Report - Read by all. Don Sullivan motions to accept, Antonio 2nds. Passed.

PC Report - Steve Kirsten submits jurying report. He states that painting artist category is full and he would like to see a cap. No cap is put in place at this time.

Steve says clay artist wants to bring wheel to pier and demonstrate. A permanent place for him to be is suggested. We decide to deal with the situation when it arises.

Polly Crise speaks because she was turned down by PC to bring in Land Photography to her current Underwater line of work. After lengthy discussion it is recommended that Polly revisit PC at a later date.

Antonio motions to allow Polly to sell her African Prints. Will S. 2nds. Passed.

PC has to make a ruling on allowing "categories" in photography.

Steve informs us that Javier (jewelry) has been staying too long after sunset. He was warned and will be given a trespass warrant by the police if he continues to stay passed our allowed time which is 2 hours after sunset time.

Sabrina motions to accept PC Report. Will S. 2nds. Passed

Will Soto has arrived and would like to discuss Jan Nelson's resignation. Jan informed the Board that she is resigning and Will has confirmed that. Sharona Setlock is the next alternate. Will motions to accept Jans resignation and to accept Sharona as the new Board Member. Don S. 2nds. Passed. Sharona is now a member of the Board.

Treasurer's Report- $40,000 total between both Accounts. $459.00 was earned from ATM last month.

OJ Dave says we are being pursued by IRS because Tax Forms for the fiscal years 2002 were not filled out properly by H & R Block. IRS states we filed late and we owe $6,500.00. Dave states that we did not file late and that H&R Block did not fill out the paper work properly. Dave contacted the IRS and was told to write a letter asking for an abatement. He has done so and is waiting for a reply. The Board recommends he ask Zirelli and Zirelli Accounting Firm to help him with the matter. He is instructed to keep us up to date on this matter.

OJ Dave states rent on the square is still be paid 100% by us. He contacted John Jones. Mr. Jones told him to deduct 75% from next month's rent.

Don S. suggests closing the Wachovia account. Isaac asks to leave the account open due to advisement from his attorney. He asks to keep the account open until he can reclaim the money from the bank. OJ Dave will check to see what the minimum balance is at Wachovia to stop the $15 monthly fee.

Sabrina motions to accept Treasurer's Report. Will S. 2nds. Passed

Performers Report - Jeep states no problems. Isaac asks Pete to tell Rondini to stop shining the spotlight on artist's displays to attract attention to himself. Pete has already done so.

Will S. says the convalescent home would like the performers to do a show on a monthly basis. Will is in charge of this project.

Don Sullivan motions to accept Performers Report. Sabrina 2nds. Passed.

Pier Manager Report- Pete says the trash bin is still not in.

Caribe Band is very loud and it's very difficult to conduct lottery with so much noise. Isaac will contact John Jones about this.

Pete is trying to keep everyone in a 6X8 space.

Matthew gets $35 a night to empty the trash bins and would like a pay increase. The Board is going to wait to determine if a pay increase is warranted at this time.

Pete speaks on behalf of Annie. She is requesting a $1 an hour pay increase when she pier manages. Don Sullivan motions to give Annie $1 an hour raise. Will S. 2nds. Passed.

Antonio motions to accept Pier Manager's Report. Don 2nds. Passed.

Old Business- Bay Bottom Lease Report- Don S states the city plans to renegotiate the Bay Bottom lease by letting the old lease lapse. He says the City plans on turning Mallory Square into a Cruise Ship Port. Don suggests we notify the City that they may not purposely forget about Mallory Square in the renegotiations.

Isaac suggests we let an attorney review Don's letter before forwarding it to the City.

After further discussion it is decided that we will use Julio Margali for our attorney. Will S. states we need a contract with an attorney. Sabrina will take Don's letter to Margali and if approved a copy will need to be sent to Sue Jones in Marathon.

Don also states we cannot Lobby the State because we are a non profit organization.

Conch Republic Festival- OJ Dave says Maria from the City says we may owe additional expenses for the City Works and Police during the Festival. The final CR report is submitted and Annie will see Maria Ratcliff today about the final charges that may be due.

Suzanne Buxton and Annie want Board approval to allow Lou to watch their set-ups at Mallory on the night they attend the Key West High School Scholarship program.

Snowbird in Waiting Category needs to be addressed. OJ Says people who are regulars and don't show up on a regular basis should be removed from the regular list and Snowbirds in Waiting who participate all year round should be moved up.

Joel Oullete is moved into the regular category.

Don Sullivan motions that PC open the food category to food only, no drinks. Sabrina 2nds. Passed.

Meeting Adjourned.