Board meeting 6-6-07 10:00Am in the El Gato Conference room

Minutes taken by Ryan Stimers　

The meeting was called to order at 10:06 by Wink.

Roll Call: Wendel Winko, Chairman; Michel Delgado, Vice Chairman; Ryan Stimers, Secretary; Joanne Hasman, Michael Shields.

Nothing was added to the agenda.

Annie gave the pier mangers report. She reported that everything was going pretty smoothly. She asked if the stage is considered part of the pier or the plaza. This is relevant because currently the performers are supposed to fill the pier and only use the plaza if there are enough people to fill the pier.

Ryan made a motion that the stage should be considered part of the pier, Joanne seconded, Motion failed 3 to 2.

OJ mentioned that there is space for 6 large acts on the pier so if there are more than 6 then we need to use the plaza as overflow.

The board reaffirmed that if a performer shows up late and his usual spot has been assigned to someone else than they can not have that person moved. Wink will pass this info along to be announced to the performers.

The Board decided that the use of overflow by vendors, should be determined based on the amount of vendors at lottery and if there aren't enough to justify overflow spots than they can't be used. This includes late comers. We will use over flow if more than 45 people show up.

A motion was Made by Michael S. that Andy be given his scheduled raise. Michel D. seconded. Motion passed unanimously. This will go into effect on the next pay check.

Hector needs to be reminded that he is limited to 8' x 6' Space and he should not be standing in front of his space.

Michel D. made a motion to approve the pier managers report, Michael S. seconded, passed.

Pc report.

Wink had PC minutes that needed to be approved. The PC chairman wasn't present to give a PC report. The Board will ask the PC to be sure to have an official liaison at board meetings.

The issue was raised, what is PC to do if they aren't expecting to have a quorum at their meeting? They should not pull in non PC members to make a quorum. The Board will call for volunteers to serve in this event and the Board will then approve this list.

The question was raised, has the board directed the PC to ask new applicants to avoid certain themes in their work such as cliched tropical themes. The board recognized that the PC has the right to cap a category such as tropical themed paintings However the board is not requesting the PC to do so. If the PC wishes to cap a category. It is requested that they present it to the board.

Ryan makes a motion that we approve the PC report and the minutes of may 7th, May 21st, and June 4th. Joanne seconded, motion carried.

Treasurers report: (Attached)

Our profit this month is $7.18, the bank balance is $68,959.42 if everyone cashed all their checks the balance would be 54,094.88

We have given scholarships to Key West high school students, Amanda Gibson was one recipient and the other name we don't have. We should get pictures with the recipients, OJ will get their names and Michael S. will contact them and get them to Mallory for a photo shoot which we can put in the paper.

OJ reports that our insurance is up around 10% Michael S. suggests that we consider Key West Insurance company for our coverage. He will give OJ's number to the company.

OJ is requested to assemble the documentation for the Sailfish Tournament that would prove that we are a Non Profit. This is so that we will get the $1500.

The scholarships that CPS is granting the camps no longer cover the tuition which has gone from $100 to $150. Ryan made a motion to increase the grants to $150 each for a total of $300, Joanne seconds, passed.

Michael S. motions that we accept the Treasurers report, Michel D. seconds, passed.

There has been a request to hold a wedding at Mallory, Ryan was given their contact info. Ryan will write a standardized letter thanking for donation and saying that we are a non profit, so that they can claim us as a charitable contribution.

Ryan presented the minutes from the board meetings 5-16-07 and 5-2-07.

Michael S. motioned that we approve the Secretaries report. Michel D. seconds, passed.

No old business

New business.

When Wilma hit the release forms were soaked we need to get new ones signed. We have a new form drawn up by a lawyer last year. We reviewed it. The board wants to compare the old form and the new form. Wink objects to a line which refers to our taking legal responsibility for the actions of our customers etc...

Our lease requires all participants to have signed waivers.

Michael S. moves that we table the issue until the next meeting. We can review it in the mean time. Ryan seconds passed.

Waterfront play house will be giving us a list of when they have events, we need to keep out vehicles out of their plaza on those nights although in general they are OK with us using it.

At 11:36 Ryan makes a motion that we adjourn, Michel D. seconds, passed.