Meeting of the CPS Board of directors

6-20-07 12:30PM Library Conference room.

The meeting was called to order at approximately 12:05 by chairman Winko.

Roll call: Wendel Winko, Chairman; Ryan Stimers, Secretary; Sharona Setlock, Treasurer; Joanne Hasman, Myles Hupp, Michael Shields.

There were no comments from the audience.

Under new business an item was added in regards to getting keys to the trash compactor area for the clean up crew.

Michale S. moved to adopt the agenda as amended Sharona seconded, passed.

Pier Managers report, given by Andy.

Andy submitted receipts for the petty cash fund in order to have the fund replenished. Michale S. made a motion that upon review of receipts submitted by the pier manager with confirmation of the treasurer and OJ the check be issued to bring the fund to the agreed level of $200 per Statement of Procedures. Myles seconded. Motion carried.

There was discussion in regards to why we need to pay for our blank credit card slips, it was decided to ask the credit company to ask for free slips.

It was reaffirmed that the pier must be kept full before the plaza is filled. There should be 6 large acts on the pier and as many small acts as can fit.

There was a discussion on the children of vendors who sell their handicrafts, in particular Sesi. Many people expressed hesitation to complain, but there was some agreement that it needed to be addressed. Also the Board will ask the PC to create guidelines for children who wish to sell. Young children will need a parent present in some way, the pier manger will not be baby sitting. Maybe a kids area. We could do this to encourage the arts.

Sesi will be asked by the pier manger to use a small table and to be closer to her parents so that she can be supervised.

There was a discussion in regards to the use of amplification on the pier in particular Mustafa's use of it. It was felt that the noise has been a problem and can be heard again all the way across the pier. It was said that there have been complaints. The motion of Feb 7th of this year was read, "Ryan made a motion that with the exception of Mustafa's spot and the Ally no other spaces may use amplification. (neither background music or voice amp) Myles seconded. Passed unanimously.

Myles made a motion that we enforce our no amplification policy in the cps controlled areas. Joanne seconded the motion.

A letter from the city was read, The board had written requesting copies of any standing directives from the city. The city responded by saying anyone who claimed to have directives from the city should present them in writing. (letter attached)

The motion carried 5 to 1 including one in favor by proxy.

Myles makes a motion that Mustafa and Mathew and any existing performer using amplification needs to have approval from the city within 30 days to justify using amplification. Sharona seconded the motion

This thirty day time period will start form when they are notified by the pier manager..

Motion passed 4 to 1

The complaint against Alex was read. There was a debate as to whether or not he should be punished with a suspension no action was taken.

A complaint was reported that Sal has set up early, there is general agreement that people can't set up early.

This month Sharona and Myles are the contact people for the pier manager. Next month it will be Ryan and Joanne.

Ryan made a motion to accept the pier managers report, Sharona seconded, motion passed.

No PC report was presented. It was reported that the meeting didn't happen.

Ryan mentioned that he tried to get Pc alternates but so far has not succeeded.

Performers committee report. Presented by Jeep.

There have not been any meetings. There was a discussion about advertising, often the people who get articles written about them are also advertisers in that paper. We may wish to create an insert in the paper.

There will be a meeting on the topic of advertising at Harpoon Harries on Friday at 11.

There was a complaint that Annie had asked the performers to donate money for a new chalk board.
This is what the petty cash fund is for.

Sharona made a motion to accept the performers report mike seconded, passed.

Secretaries report, given by Ryan.

Ryan presented the minutes from the previous meeting and stated for the record that the recipients of the scholarships were Amanda Gibson ($500) and Thomas Czernek ($300)

Myles made a motion to accept the secretaries report, Sharona seconded, passed.

Do we want to ask the department of sanitation for a key to the lot level entrance to the trash area for our trash guys. Yes, Ryan will call. It is reported that they intend to add a lock to the street entrance to reduce dumping.

unfinished business.

The release form will be delayed until next meeting.

At 2:36 Myles made a motion to adjourn Ryan seconded, passed.