Board meeting

01-09-08 at 10:00 at the El Gato Building

Attendance: Beau Dobbs, Chairman; Don McIntosh, Vice Chair; Christine Bivens, Treasurer; Ryan Stimers, Secretary; Susan Schal; Joyce Straiton; Harriot Vaughn.

The following items were added to the agenda under new business. Andy's salary review, A request by a marching band to perform at Mallory, A request to change online records, The new Guidelines have been printed up, Dale is coming off suspension, Don's cart, Changing signees on the bank account. Susan made a motion to approve the agenda, Joyce seconded, passed.

Treasurers report, given by OJ. Our savings lost 1K in December, the current fee of $15 a night should correct that in Jan. OJ asked what to do with the mutual fund. Ryan made a motion to prevent it from rolling over and to look into other investment options. Susan seconds, Passed.

OJ points out that the general fund is a bit low and asks to move money from the credit card account to the general operating account. Chris B. made a motion to move 3K from credit card fund to general fund, Susan seconded, passed.

There was a brief discussion in regards to who should be signing the checks. Currently the signees are David (OJ) Del Rosso, Ryan Stimers, David VanHulst and, Sharona Setlock. Susan made a motion to remove the current signees except David D. and Ryan Stimers, And add Christine Bivens and Joyce Straiton. Chris B. seconded, passed.

The PC report was presented by Hector verbally, the written report is on file. Susan S. asked that PC be vigilant that some of the new participants don't drift into doing things that they are not jurried for, and that the PC might walk the pier to check the tables. PC asked if they might get a digital camera. They also asked for clarity on the rule preventing exact duplication. It is stated that while the mandatory cap on jewelry and T shirts is lifted, PC and the board can still make caps.

There was some discussion in regards to Photography. A new Digital photographer has been let in they modify the colors of their photographs on the computer. The board commented that this sort of work can only contain the artists own original work and can't make use of other peoples photographs. The PC had heard that they should evaluate Dons cart but had decided that Don's cart was not their area of responsibility.

Pier Managers report was given by Andy.

Gazzo has received a 3 day suspension for having a show that lasted over 55 minutes.

Dale is off suspension as of the 9th (today).

Myles is making a “no bicycles on the pier” sign.

The cops have asked for a walkie talkie so that they can communicate with the pier manager. We could use two walkie talkies and a base unit at the kiosk so that everyone can find everyone. Ryan made a motion to budget up to $150 for rechargeable walkie talkies. Susan seconded, passed. Andy will shop for them.

Susan made a motion to accept the pier mangers report, Ryan seconded, passed.

Since there was no report from the performers committee, Beau gave a report. Beau asks if the cruise ships might be required to pay us if they block our event, he was told that the lease terms would make this unlikely. Can we mark out the spots for performers better? The location of these spots are a bit flexible and also we can't mark up the pier. Performers who are out of their spaces need to be corrected by the pier manager.

Andy is up for salary review. Andy receives positive feedback, he is doing a good job as pier manager. Ryan made a motion to give Andy a $1 an hour raise to $16 an hour. Susan seconded, passed. This is effective as of this board meeting.

We need to give the pier managers feedback both positive and negative. We will review the pier managers responsibilities and create written performance reviews.

OJ reports that he has been contacted by a high school marching band that wants to perform at Mallory. We will talk to the city to see what needs to be arranged for parking. We could used the band to draw a crowd early in the evening, Their volume might be a problem later. We don't want to use a special event permit. They might use the Simonton St. parking lot, or the one at Simonton and Green. We need to get a meeting with the city for this and other issues.

Bubba boxing, has been contacted and we will not be allowed to to work on the 17th nor 18th.

There was a discussion regarding the size of the “wall” side of Don's cart. There are no regulations controlling the size of food carts. It was suggested that working to reduce the impact of the cart was neighborly. Many people including Don leaned towards the idea of installing a window in the front of the wall. This discussion was set aside until next meeting.

At 11:49 Susan made a motion to adjourn, Christine seconded, passed.