Board meeting

02-06-08 at 10:00 at the El Gato Building

Attendance: Christine Bivens, Treasurer; Ryan Stimers, Secretary; Susan Schal; Joyce Straiton

There were no comments from the audience.

The agenda was modified to add a report from the city liaisons. Susan S made a motion to approve the agenda as modified, Chris B. seconded, passed.

Performers Report, Jeep reports that in the new year the performers have not formed a new committee. Since Jeep and Schmegly were there the board talked with them. Jeep told about an annual event that the vendors might be interested in put on by habitat for humanity. It's next to the big pine flea market and has an attendance of over 1K. Schmegly reported that things on the pier seemed to be passing smoothly.

It was reiterated for vendors and performers that when the lot is full we will not be allowed to use it for loading and unloading. Also if we use the alley we need to move our cars out of there quickly or risk tickets. We should be instructing the police to ticket 30 min after lottery.

At this time Don M. takes over as chair.

PC report. Presented by Susanne B. Susanne read her report, Ryan asked that approval of the report wait until the written version is submitted and it can be approved. PC needs 2 alternates. A camera for PC has been ordered by Susan S. There was discussion in regards to localized business which produce merchandise, if a business owner who is able to make all of their products, applies to sell them at Mallory, and in this persons standard business these same products are manufactured by employees. How should the PC respond? The problem of how to deal with items that were similar to commercially available imports was also raised.

Dan has raised the question what does the 6 item cap apply to, does it cap the items accepted or sold? The Guidelines were referenced and it appears that the 6 items refers to what is being sold and further more that new products are screened for uniqueness according to what is presently available on the pier not according to what others are approved for.

A couple had come to the board to appeal a PC decision. They had been accepted for braided bracelets and anklets, but wanted to sell a wider variety of jewelry. After some discussion Ryan made a motion that the PC decision Stands. Susan S. seconded, passed.

The board asked the PC add more detail to the report submitted last meeting and to submit this report in writing next meeting.

Pier Managers Report. Both Annie and Andy where there, there was not much to report. The pier managers were told if they wanted that they could contact Officer Torrents with any complaints they may have about officers. Andy said it was ok to use the walkie talkie to ask him his location so that he can be found in non emergencies. The system of night deposits seems to be working out. December checks out January can be checked in a few days.

There was some discussion about Gazo's act. A person had verbally complained to a boards member that Gazo had insulted him for donating only a dollar. Joyce will write up a suggestion list which reiterate that comments to specific people about not tipping or not tipping enough are not allowed and that this is a family oriented event.

Treasurers report: we are up 4,500 the CD's are still not reinvested. Susan Schal made a motion that the CD's will be reinvested into an account of OJ and Chris B's choosing. Joyce seconded, passed. We will reinvest 28K

Our rent is 5,286.04 a month the city thinks that we are deducting too much out of our rent. Currently we pay the police details ourselves. We pay $100 per day ($25/hr x 4) and we deduct 75% of that cost from the rent. It's then the responsibility of the city to get that money from Pepe's and Sunset Margaritas. OJ had itemized these deductions in the notes section of the checks that he sends to the city. And on the slips. Example 5777.95 – 2250 75% + 264. sales tax.

OJ showed the tax return for the year it's a long document that says we are a non profit and we don't pay taxes. Chris B. will look it over and sign it.

Ryan presented the minutes for the board meetings on Jan 9th and 23rd 2008

Ryan re raised the issue of Myles acceptance record which he wants changed. The board reiterated that Ryan could go ahead and modify the web version.

New Business

Our city Liaisons had met with the city and had asked if we might get rent relief for the days we were shut down for Bubba Boxing, we were told “no” since the city is within it's rights to shut us down for 30 days a year for events.

In regards to the issue of where the front line is. It was suggested that we establish the front line for each section as 6 feet out from wherever the fore most obstacle is in that section. The matter will be considered until the next meeting.

The Agenda for the next meeting should be posted and should call for suggestions for publicity or events.

Ryan reports that he had not gotten a quote from Myles on signs. He will get on that.

There was a discussion in regards to the use of radio's at Mallory. Joyce made a motion that vendors not be allowed any amplified sound, Susan S. seconded, passed.

Annie has sent the city the proper application for the conch republic street fair.

OJ has researched changing the names we use on our charges. We can change to Sunset Celebration but this will mean that we need to change all the plates that we use. We can pay for that out of the slush fund. Joyce made a motion that we go ahead and make the change, Susan S. seconded passed.

Report from the city liaisons: Presented by Joyce and Susan S. The construction at Mallory has not been through the bidding process. During construction we will be able to use the plaza. The Sprinklers have been repaired on one side and have been used ,the sprinklers on the other side will be repaired. They will be used in the morning hours. The beds need to be weeded, and this is our responsibility. The Board discussed ways that we might do this, it was decided to give a free night set up if someone would weed the areas. The Version of the Guidelines/SOP that we submitted needs to be updated to Jan 08'. The city has issues with the way in which board members seem to trade off every year, by the time things are working with one board it changes. There will be a future Q&A with Ben Gibson in terms of construction. Myra will figure out semantics for the bus parking for the marching band that wants to perform, we will contact them. The general membership has voted previously to have the performers pay at Mallory and this was again repeated to the city. Our need is based on the increases over the previous years to $15 a night, and by the $600 a month we need to pay the cop. The City has asked us to collect from Pepe's and Sunset Margaritas their share of the cops pay, we objected saying that that we had no leverage and that they did. There was some discussion about the fact that the electrical sockets keep breaking off.

Susan S made a motion to adjourn, Joyce seconded, passed.