Early draft

Board meeting

02-20-08 at 10:00 at the El Gato Building

The meeting was called to order by Chairman Beau.

Attendance: Beau Dobs, chairman; Ryan Stimers, Secretary; Christine Bivens, Treasurer; Susan Schaal; Joyce Straiton; Harriette Vaughn.

The PC report was given by Claudia. After reporting on the acceptances and giving that report in writing, she reported that the PC had discussed two other issues. The first issue was how should they act when an applicant had paid employees who help make his products. The second issue was that there are people who are violating the rule that the first 3 feet of your display must be below 4 feet.

Susan made a motion that the PC go through all the food vendors and if they haven't sold and item in over a year then they would lose that item. Joyce seconds. After discussion the motion was withdrawn.

Joyce made a motion that it be policy that if you are not consistently producing an item then another person may make that product. This motion passed. This was in reference to food items.

Comments from the audience:

Monica had been told by Andy the pier manager that she could not set up on the water side. She wants access to the tops of the ramps. Joyce made a motion that if there is a ramp space available then the twilight people may chose it based on their keys. Ryan seconded, passed.

Wink presented a policy describing the front line for the artists booths. Oj and he had worked this out years ago and he believes that it is the best policy. The front line is defined as 32' from the elevated concrete near the water. This line ends up being 5' 3” from the benches.

Wink objected to people parking in the ally.

Wink requested a consistent policy in regards to the use of dichroic glass, he wants a level playing field, it is not fair for some artists to sell dichroic glass as a purchased element while others are hand crafting it. Can he, Wink, buy dichroic like other people are?

Beth is selling jewelry that is made with purchased dichroic even though she was told not to. Joyce made a motion that Beth remove her dichroic pendants. Susan seconded, passed.

Wink points out that this was not what he was after. He wanted a level playing field, and a consistent policy. The Board felt this should be a PC decision and Wink should go to them first.

Debbie spoke about Tommy who comes to work with her. Tommy is autistic and needs people to be understanding. He takes things very literally. There was miscommunication between Tommy and one of the other participants and Debbie hopes that by making the board aware of the situation problems can be avoided. Tommy needs instructions to be very specific. If anyone has any problems with Tommy please talk to her before the little problems become big ones.

Agenda: the agenda was modified to include; parking in the alley, Tony's Seniority, Mathew returning to trash duty, certificates of appreciation, location of the front line for vendors, and performers guidelines. Susan made a motion to accept the modified agenda Joyce seconded, passed.

There was not a pier manger present to give a pier manager report.

Performers Committee report; there currently is no performers committee however Schmegly and Jeep reported that the there was not much going on and everyone seems happy. Joyce made a motion to accept the report, Susan seconded, passed.

Joyce presented a list of guidelines that would help avoid the kind of complaints that we have been getting. It was suggested that the title of this be changed to indicate that the purpose of this document is to avoid complaints, Joyce will change the title and give them to the pier manager to be handed out. Ryan will print out copy's of the CPS guidelines to be handed out to whomever wants them.

Treasurers Report: presented by Chris, Chris and OJ found a bank that would give us a 4.5% return on our CD, they wrote a proposal to TIB to match this. Deposits are being made pretty much on time. Joyce made a motion to accept the treasurers report, Susan seconded, passed.

Secretaries Report: Ryan presented the minutes from 01-31-08 and 02-06-08 for approval Joyce made a motion to accept the minutes, Chris seconded, passed.

Parking in the alley: Joyce made a motion that an announcement be made in both lotteries the alley in the waterfront playhouse is for loading and unloading. Chris seconded, passed. This motion is to clarify that the alley is not for parking.

Tony's status: Tony did not pay his membership fee in 2005 and did not work, he did pay in 2006, late in 2007, and in 2008. According to the guidelines because of not paying in 2005 he drops back to snowbird in waiting status for 150 days.

Mathew is out of the hospital, Should we put him back on the schedule for trash duty? Since we don't really know his status we should leave mark in charge. Mark can subcontract to whomever he wants.

Ryan asked to be authorized to create certificates of appreciation for the pier mangers, OJ, and those people who helped create the holiday parties last year. He receives a positive response.

Front line: Ryan made a motion that the front line is defined as 6 feet out from the most prominent barrier in each section. Chris seconded, passed. In the stage area or on the ramps vendors can extend their display up to 6 feet out from the curb, in the bench sections they can go out to 6 feet from the benches.

The pier manager should do a membership drive.

Harriette suggests that we have a donations jar to let the public help pay Mallory expenses. This idea was discussed and it morphed into a concept of creating more awareness of Mallory history. We could create a poster to be displayed on the pier with pictures from Harriette's collection and possibly a written history from Pam.

Susan made a motion to adjourn at 11:47 Joyce seconded, passed.