Board Minutes 05 21 08, El Gato Building 10:00

Attendance: Beau Dobbs, Chairman; Ryan Stimers, Secretary; Chris Bivens, Treasurer; Susan Schaal, City Liaison; Joyce Straiton, City Liaison, Harriet Vaughn

there were no comments from the audience

OJ has the insurance proposal for review

The agenda was modified to add the following topics: Annie's Cart, Food vendors needing mats, Kiosk cleaning, Insurance, Lease discussion. Certificates of appreciation. The agenda was approved as modified, Ryan made the motion, Joyce seconded.

The PC report was presented by Meike, A person who was rejected for digital postcards, he has come to appeal to the board. Another person wants to sell electric guitars, and wants to be able to use an amp to demonstrate. Can he use an artists spot with an amp. Sarah Tito got in for crocheted jewelry, It is different from the other jewelry, the PC was asked to be sure she does not drift towards the other vendors style.

There was a question as to if a food vendor quits using a product for a year do they lose that product? Yes.

There was a discussion as to where are our food spots there are 7 on the 4 ramps (none at the phones) plus conch fritter mike and 2 popcorn spots.

They want policies on digital art. We need a committee to make a policy. An then bring it to vote.

Some times we get calls about outdated info on OJ's site, Pam has offered to edit the site, the board appreciates her offer of help, but would prefer her to create a history of sunset if she were willing.

Now the PC applicants were addressed, The first provided custom video postcards made by computer. He feels that it markets the event. Video is taken and it is posted on a site with vintage decoration. The site could include advertising for sunset. He sends an email to friends of the customer. If he shot a performer in the back ground he would need permission. The board with some exception generaly liked the idea and wants a policy in regards to digital. This item would be twilight. He would not be directing traffic he would not interfere with non customers to arrange shots. Joyce made a motion that we hold off an a decision until after we create a digital policy by June 30th PC will guide this process . Susan seconded. Passed.

The second applicant brought in his hand made guitar. If he sells at Malory and someone wants to buy it they want to try it out. Headphones were suggested. Having the amp would draw customers, but would interfere with his neighbors. If he was a performer he could sell but he couldn't use an amp unless an amp space opened up. If there was an open spot then he could set up as a performer and sell while he played. People liked his product.

Joyce make a motion that we accept Dave with the use of headphones, he can also accept tips and when an amplified spot opens up he can work as a performer.

Joyce made a motion to accept the pier managers report Susan Seconded, passed.

Performers report, No one was here to present, it was mentioned that we needed to reinforce the "no pointing out people rule"

We need to put instructions to the pier manager into the log.

Pier managers Report. Reed had been rude to the audience. Maybe he needs to mentored. The family circus might be a good influence on him. Or red trouser guys. Susan might talk to the circus family.

The other issue is that the family circus didn't fit into wills spot. The circus family wants the pier. People generally felt that they are best on the pier.

The extension chords are missing should we get new ones? From now on, they need to sign out the extension chord, and sign it back in. If they don't bring it back they owe for it. We need to get chords and a power strip. OJ will get them.

Joyce made a motion to accept the pier managers report. Chris seconded, passed.

We discussed changing the amount of the HS scholarships to 1000 each. This is an additional $200 per grantee. Joyce made the motion, Susan seconded, passed.

Myra has written that the guideline changes have been submitted and we can check back in 2 weeks

Chris submitted the Treasurers Report in writing, Joyce made a motion that we approve the Treasurers report, Susan seconded. Passed

Ryan handed out the application for non profits it got general approval Ryan submitted the minutes from 5-07-08 They were read over. The certificates of approval were passed around for signing.

Insurance OJ, please note that K and K requires that all food vendors should have insurance. It is recommended that non food vendors also have insurance but it is non mandatory. The general policy protects CPS not the vendors. The additional coverage would cost $52 per person for food vendors or non food vendors. We should require the food vendors to buy the insurance. For the vendors it would be optional. If he food vendors have their own coverage they are fine. The insurance policy goes into effect on the 1st. we need quick responses. We should make an announcement to invite the vendors to buy in, and require the food vendors. We need to write a letter Ryan will do that.

We will hold off approving the prior minutes until all can read them.

The sunset margaritas property is currently paying 1.9K a month to the city. The primary renters sub lease at around 6K to sunset margaritas. That is less than us. And we are a non profit. He would be happy to lease the property to he current renter at 1.9K. She feels that we should get a better deal.

The food vender's need to have mats this should go in the letter. There is grease on the ground.

Kiosk has been sanded by Rhondini. We need some marine paint the paint takes 24 hours to dry. if people work they get free food. OJ will buy the paint and brushes and extension chords and we can decide when to paint later.

Annie asks that we ask performers if they would be willing to perform over at the convalescent home. Will has said that he will go, and they want a CD of whistling tom. Ryan has one. He can get it to Annie. Performers who go would go around noon.

at 11:56 Susan moved to adjourn Joyce seconded passed.