CPS Board Minutes

March 3, 2010

Members present:

All Board Members Present

The meeting was called to order by Michel at 10:10AM

Due to someone using room #1, we were moved to a conference room in the northwest area of the Gato Building.

Michel called upon the audience for comments. There were none.

Joe Bement was added to the agenda.

A motion was made by Susan/seconded by Don to approve the agenda. The motion was approved.

The Secretary’s report was given by Wink. A motion was made by Don/Seconded by Christine to approve the minutes of 17FEeb10 and 24Feb10. The motion was approved.

The Treasure’s report was given by Christine. The monthly report for February was discussed with OJ. Christine advised she would meet with OJ to further educate herself with the mechanics of our financial program. A motion was made by Wink/Seconded by Kristie to accept the Treasure’s report. The motion passed.

Casey gave the performers report and results of the performer’s election. He submitted limited written notes that needed more detail. Wink advised that he would work with Casey to produce a more detailed account of the meeting and submit the work product as the minutes of their meeting. A motion was made by Wink/Seconded by Kristie to accept the report. The motion passed.

The pier manager report was given by both Annie and Bert. Copies will be passed out to all Board members at our next meeting. A motion was made by Don/seconded by Susan to accept the Pier managers report. The motion passed.

The PC report was given by Barbara. Copies of the report were given to the Board members. After discussing the report, a motion was made by Don/seconded by Wink to accept the PC report. The motion passed.

A motion was made regarding the PC minutes by Wink/seconded by Susan to reaffirm the Boards position on jurying using item E page #6 of our SOP.(In order to assure fairness, it may be necessary from time to time to limit the number of participants in any category.) It is to be used when applicable. The motion passed.

Old business:

Wink provided an update on the modification of our Registration and Release forms. He was instructed to proceed with the corrections and initiate the compiling of the documents as per the Agreement with the City.

Susan gave a report on the progress with the Conch Republic event. Christine is working with Coke to provide a trailer and drinks along with signage for the event. All mail out material is ready for distribution at the appropriate time. Booth layout will be handled by Wink and others as he has a measured line from previous events to designate spots. A motion was made by Don/seconded by Susan to accept the report. The motion passed.

A motion was made by Kristie/seconded by Christine to have Wink compile a list of dates covering the closing of the pier to participants and post it at the kiosk. The motion passed.

A motion was made by Don/seconded by Wink to update the website. New photos of CPS member’s crafts need to be added. Barbara will obtain a current membership list and work with OJ on the improvements. Modifications based on the new SOP will also be made. The motion passed.

A motion was made by Christine/seconded by Susan to send an introductory letter to all City Commissioners. It contained the Board makeup and contact information. The motion passed.

A motion was made by Wink/seconded by Mark to have Johnny stop using the trash cans as props. Six lids are missing or broke at this time. Marilyn has issued a work order for replacement/repair of the cans and expressed that they not be used. The motion passed.

A motion was made by Don/seconded by Susan to adjourn. The motion passed.