CPS Board Meeting
July 21, 2010
Due to the excused absence of the Chairman and Vice-chairman, the secretary called for nominations for a temporary Chairman. A motion was made by Susan and seconded by Christine to have Kristi serve as Chairperson for this meeting. The motion passed.
Kristi called the meeting to order at 10:10AM
No comments were heard from the audience.
Susan made a request to have a memorial service at Mallory Square at a time to be set. It was added to the agenda.
Wink made a motion to accept the agenda as amended. It was seconded by Susan and passed.
Secretary report-
A motion was made by Susan and seconded by Christine to accept the minutes of 7Jul2010. The motion passed.
Treasurer report-
OJ provided a report explaining the status of the Organization’s funding. We are off last year’s funding level by -11.8%. In order to prevent letting the fund level go so low as to have to use the CDs, a motion was made by Susan and seconded by Christine to adjust the nightly setup fee. Beginning 26Jul2010, the nightly setup fee will be $15.00. The $15.00 fee will continue until 7Sep2010. The motion passed.
A motion was made by Susan and seconded by Christine to accept the treasurer report. The motion passed.
The Secretary was directed to draft a letter addressing the fee change and give it to the Pier Managers.
PC report-
Barbara presented the PC report and advised three people were juried for add a product. Two were approved. A motion was made by Susan and seconded by Wink to accept the PC report. The motion passed.
A request was made by Wink to deviate from the agenda and take up the old business involving Chitown.
Wink made a presentation of facts as described in the Pier Manager Log book of the incidents regarding Chitown. A discussion including Board Members and Chitown covered aspects of what has been ongoing behavior, the effects it has had on the pier and what the Board would like to see in the future. All parties agreed that a fresh start was in the best interest of the event and no punitive action was required.
Pier Manager report-
Annie gave a review of incidents from the time of the last Board meeting. The placement of acts the performers consider to be large is still presenting a dilemma for the Pier Managers. A motion was made by Susan and seconded by Christine to approve the Pier managers’ report. The motion passed.
A motion was made by Susan and seconded by Christine to give written notice to the Pier Managers that the Board has directed that the pier be filled with large acts as opposed to numerous small acts. The pier spots will be assigned first. The motion passed.
A discussion was conducted on the documentation of events in the logbook. Several Board members reviewed the book and determined that it contains written opinions and improper references to events and persons on the pier. The Board Members are going to provide ideas for a format of information that will be used by the Pier Managers. The format will be presented to the Board at the next meeting.
Old business-
Kristi presented the results of her research into the references regarding Pier Manager Applicants. A motion was made by Susan and seconded by Wink to table the discussion until the next Board meeting. The motion passed.
New Business-
The Board discussed the untimely and unexpected medical situation involving Coconut Kelly. The board requested that Susan contact Jonathan and ask him if he would assume the role of liaison for the organization to assist the family when needed. It was agreed that The Board would meet as necessary to set up a Memorial Service on the Pier with the family if possible.
A motion was made by Susan and seconded by Christine to adjourn. The motion passed.
NOTE-All reports are included in the 2010 CPS Notebook
Date: July 21, 2010
To : Pier Manager
From: CPS Board of Directors
Subject: Set up Fee for Sunset Celebration
The Board of Directors directs the Pier Manager to begin charging a nightly set up fee of $15.00 on July 26, 2010. The $15.00 will be in effect until September 26, 2010. The organization is down 11.8% this year when compaired to last years revenue. This action was initiated at the Board meeting held July 21, 2010.
Date: July 21, 2010
To: Pier Managers
From: CPS Board of Directors
Subject: Placement of performers on the Pier
At the Board meeting held on 21Jul2010, the Board voted to direct the Pier Manager to place all large acts on the pier first and utilize the other areas as necessary. The actual size of the space that a performer is to utilize was given to and voted on by the Board at a previous meeting.