CPS Board Meeting                                                 

August 4, 2010

Due to the excused absence of the Chairman and Vice-chairman, the secretary called for nominations for a temporary Chairman. A motion was made by Wink and seconded by Christine to have Christine serve as Chairperson for this meeting. The motion passed.

Christine called the meeting to order at 10:03AM

Comments from the audience:
Robert requested a discussion on performer spot placement. Elise requested a discussion on the use of the kiosk as a bulletin board. Susan made a motion that was seconded by Kristi to add the requests to the agenda. The motion passed.

A motion was made by Susan and seconded By Kristi to approve the agenda as amended. The motion passed.

Wink gave the Secretary Report. A check of correspondence from the Sailfish Tournament revealed that the yearly check has not been received. Wink has researched the topic and was advised by the Community Foundation (Dianna Sutton) that the check was mailed to CPS on 2Jun10. As of the date of this meeting it has not been cashed. Dianna advised she would cancel the issued check and submit another one if requested. A motion was made by Wink and seconded by Susan to have another check written. The motion included having it sent to the Board Treasurer (Christine) for handling. The motion passed. (Note: Dianna instructed the Foundation Treasurer to issue another check to CPS on 5Aug10). Under the Secretary report a motion was made by Susan and seconded by Kristi to approve the minutes of the July 21, 2010 meeting. The motion passed.
A complaint was read to the Board involving Jonathan Craft. Wink was directed to draft a reply in regards to the complaint and submit it to all Board Members for review.

The PC report was given by Barbara. The Committee discussed rejurying of Susan Schaal. The committee voted not to take action because a written or verbal complaint had not been lodged against Susan. The issue was about whether or not she makes her merchandise.
A request was made to contact the City about landscape. The City Liaison has been contacted about placing rocks in the dirt areas of the pier.
A request was made to consider eliminating the benches as setup locations. No action was taken at this meeting.
An ongoing situation of displays and spot sizes was discussed. Wink, Don and PC members were directed to meet 5AUG10 at the pier and delineate actual vendor locations and provide a diagram for the pier managers. A motion was made by Susan and seconded by Don to accept the PC report. The motion passed.

The Treasurer report was given by OJ. A motion was made by Wink and seconded by Susan to approve the report.

The Pier Managers report was given by Annie. Issues highlighted in the report were added or already included for discussion.. A motion was made by Wink and seconded by Susan to accept the Pier Manager report. The motion passed.



Performer Report
Will Dark posed the possibility of a fund raiser by the performers and requested CPS sponsorship. He and Will Soto along with other performers were asked to submit a proposal detailing the type activity, sales and funding aspects of the proposal for consideration. A motion was made by Wink and seconded by Susan to approve the Performer Report. The motion passed.

OLD BUSINESS:
A motion was made by Wink and seconded by Susan to defer discussion on hiring a pier manager. The motion passed.

NEW BUSINESS:
The question of space size and vendors displays was discussed based on PC’s request for clarification. A motion was made by Wink and seconded by Susan to meet at the pier for the purpose of measuring and delineating space layout. A committee of PC members, Wink, Don, and the pier managers were designated to carry out the task. The motion passed. Note: the group met at the pier 5Aug10 at 10:00AM and discussed the methods of determining boundary lines. Both pier managers were informed of what was expected in regards to vendors setting up their displays.

A discussion took place between Elise and Susan regarding a letter posted at the kiosk. Both parties explained their views on the placement of the letter. Some felt the letter was a personal attack. After discussion by the Board a motion was made by Wink and seconded by Don to have any future personal correspondence removed by the pier manager. The motion passed.

Robert voiced his concern about the requirement that performers fill the pier first. This was an instruction given by the Board to the pier managers in past meetings. No Action was taken.

A motion was made by Don and seconded by Susan to check into the possibility CPS installing a water vending machine that is for the benefit of CPS. The motion passed. Note: Wink met with Marilyn on 5Aug10 in regards to this request. She advised she would check the adjacent leases and advise CPS if this request was allowable.

Will Soto request that he be allowed to address the complaint by Reed involving him on the pier. Will tendered his complaint and was advised when the Board could notify both parties involved in the incident to appear at the same time before the Board, we would address the incident.

Don made a motion to adjourn and it was seconded by Susan. The meeting was adjourned.



NOTE-All reports are included in the 2010 CPS Notebook