The meeting was called to order at 10:05AM by Chairman Michel

Prior to the meeting getting started, Joe Walsh gave a presentation of the proposed new restaurant he is constructing at Mallory Square. He described the footprint and objectives he is attempting implement that should benefit Sunset and the new establishment. . There were no comments from the audience.

A motion was made by Susan and seconded by Don to approve the agenda. The motion passed. Wink gave the Secretary report. A motion was made by Don and seconded by Susan to approve the minutes of 20 Oct10. The motion passed

OJ presented the Treasurer report. He advised the incoming revenues are still minimal and a transfer of funds from savings accounts will be required to meet financial obligations. A motion was made by Wink and seconded by Susan to approve the Treasurer report. The motion passed.

Barbara gave the PC report. A motion was made by Susan and seconded by Christine to approve the PC report. The motion passed. (A copy of the PC report is included in the 2010 CPS notebook).

No Performer report was presented. The Pier manager report was given by Annie. A motion was made by Susan and seconded by Christine to approve the Pier manager report. The motion passed. (No written report was given to the secretary).

Under old business, Wink updated the Board on the previous action requested by the Board involving the donut cart. Board members reviewed correspondence by Attorney Eric Dadd. A motion was made by Don and seconded by Susan to instruct Eric to send the letter to Mr. Piku. The motion passed.

Under new business, Michel brought up the painting of the kiosk and placing CPS information on the exterior. A motion was made by Wink and seconded by Don to have Michel check out the cost of supplies and lettering involved in the project. He will then give a report to the Board. The motion passed.

Michel addressed the proposal by Steve Kurstin regarding the sale of Sunset Celebration.com. Susan made a motion that he be offered $200.00 for the rights. It was seconded by Christine. The motion passed.

A motion was made by Wink and seconded by Susan to ajourn. The motion passed.

Proposed S.O.P.’s Changes Presented by the PC Committee

Item C in the PC Committee section is now written as follows: If a dispute arises, the Committee may make a decision on the pier if a quorum is present, however, all jurying shall occur at a regular Participation Committee meeting, and any items in question can remain on the pier until such a decision is reached by the Participation Committee unless otherwise requested by the Pier Manager. Individuals in violation must be noticed in writing within 72 hours of violation occurring unless said occurrence is amicably resolved on site. Notice of violation can be waived in writing.

Change to read: If a dispute arises, the Committee may make a decision on the pier if a quorum is present, however, all jurying shall occur at a regular Participation Committee meeting, and any items in question may remain on the pier until a decision is reached by the Participation Committee. Individuals in violation must be noticed in writing within 72 hours of the violation occurring unless the occurrence is amicably resolved on site.

Vote Yes to change __________________ Vote No to keep as it is now ___________

The change above is to remove or change the item(s) that are underlined and in italics Item G in the PC Committee section is now written as follows:

PC members will walk the pier from time to time and the Pier Manager may ask a participant to remove an item which is in flagrant violation. This may be appealed at the next meeting.

Change to read: PC members will walk the pier from time to time and may ask a participant to remove any items which are in flagrant violation. This may be appealed at the next regularly scheduled PC meeting.

Vote Yes to Change _____________ Vote No Keep as it is now ________ The change above is remove or change the item(s) that are underlined and in italics.

Item L in the PC Committee section is now written as follows: All items of questionable origin or manufacture (this is to be determined by the On-site Manager) shall be brought before the Participation Committee which can require crafts person to do any and all of the following: Actually produce said item before the Participation Committee And/or show raw materials And/or show work place or studio, and may be required to show their invoices for raw materials

Change to read: All items of questionable origin or manufacture (this is to be determined by the PC Committee) shall be brought before the Participation Committee which can require crafts person to do any and all of the following: Actually produce said item before the Participation Committee And/or show raw materials And/or show work place or studio, and may be required to show their invoices for raw materials

Vote Yes to Change____________ Vote No to keep as it is _________

The change above is to remove or change the item(s) that are underlined and in italics. Would like to add the following to the Participation Committee section:

The reason the PC is asking for this addition to our S.O.P.’s is to make it easier to establish how many participants we have in each category. This will also reduce the amount of paper record keeping that the Pier Managers and the General Manager have to keep up with.

All participants who have not worked on the pier in the previous twelve (12) months will be stricken from the rolls, unless they are a Grandfathered member who has kept his membership paid up each year with no gap in membership. If the participant wishes to return to work on the pier they will be treated as a new participant. Participants shall not return to Mallory Square and expect to sell the same items they sold when they left after being gone longer than twelve months as described above. Participant will be juried, pay the jury fee, and be subject to space available in any category. The PC committee has researched the records and has worked up the following categories and number of participants to be allowed in each category. This will help to keep our event interesting for all visitors. All events limit the number of participants in any given category and we should be no different. What we do not want is to have just two or three categories take up all the spaces we have available: The photography, paintings, jewelry and t-shirt categories would be limited to fifteen (15) participants each. All other items sold on the pier would fall under the miscellaneous category. This change does not affect the twilight or performers categories.

Vote Yes to add this to our S.O.P.’s _______________ Vote No to keep the S.O.P.’s as they are written __________

The PC would like to add the following to the Participation Committee Section of our S.O.P.’s. These guidelines have been approved by the Board of Directors and were written at the request of the Board of Directors:

PC Guidelines for Violations of CPS Standard Operating Procedures

The PC Committee is responsible for ensuring that all items being sold at Sunset Celebration are hand made by the participant. We would like to propose to the Board of Directors the following guidelines for any and all violations that occur. Any and all violations must be discussed by the PC (a minimum of four members of the committee) before any action would be taken. This could be done at a regular PC meeting or an informal meeting on the pier.

For the first offense the PC would: 1. If the item is something the participant was not juried for the PC would write a letter telling them to remove the item(s) from their table immediately. An exception would be for items the participant uses in conjunction with their handmade product, such as chains, leather cords, etc. They would be told that they cannot sell such item unless it is a part of their handmade product. A copy of the letter would be given to all Pier managers and the Pier Manager would deliver the original letter to the participant.

2. If the item is questionable (something that the participant could have made but looks to be made commercially) a letter would be sent advising them of the problem, advising them that the item in question can remain on their table until they have been re-juried. The PC would tell them to come to the next regularly scheduled PC meeting. A copy of the letter would be given to all Pier Managers for their records and the Pier Manager would deliver the original letter to the participant. If the PC determines at the PC meeting that the item in question is not a handmade item they would be told to remove it from the table.

For the second offense the PC would: 1. If the item is something the participant was not juried for the PC would write a letter telling them to remove the item(s) from their table immediately and that this is their second offense. An exception would be for items the participant uses in conjunction with their handmade product, such as chains, leather cords, etc. They would be told that they cannot sell such item unless it is a part of their handmade product. They would also be advised that they would be getting a one day suspension for the violation. A copy of the letter would be given to all Pier managers and the Pier Manager would deliver the original letter to the participant.

2. If the item is questionable (something that the participant could have made but looks to be made commercially) a letter would be sent advising them of the problem, advising them that the item in question can remain on their table until they have been re-juried. The PC would tell them to come to the next regularly scheduled PC meeting and the letter would also state that this is a second offence. If the PC determines at the PC meeting that the item in question is not a handmade they would be receiving a letter to that effect and that the item is to be removed from their table and that the Pier Manager would be giving them a one day suspension. A copy of the letter would be given to all Pier Managers for their records and the Pier Manager would deliver the original letter to the participant.

For the third offense the PC would: 1. If the item is something the participant was not juried for the PC would write a letter telling them to remove the item(s) from their table immediately and that this is their third offense. An exception would be for items the participant uses in conjunction with their handmade product, such as chains, leather cords, etc. They would be told that they cannot sell such item unless it is a part of their handmade product. They would also be advised that the PC was going to take all of the letters they had written to the Board of Directors and ask the Board to remove the participant’s privilege to work at Mallory Square. A copy of the letter would be given to all Pier managers and the Pier Manager would deliver the original letter to the participant.

2. If the item is questionable (something that the participant could have made but looks to be made commercially) a letter would be sent advising them of the problem, advising them that the item in question can remain on their table until they have been re-juried. The PC would tell them to come to the next regularly scheduled PC meeting and the letter would also state that this is the third offense. If the PC determines at the PC meeting that the item in question is not a handmade they would receive a letter to that effect and that the item is to be removed from their table. They would also be advised that the PC was going to take all of the letters they had written to the Board of Directors and ask the Board to remove the participant’s privilege to work at Mallory Square. A copy of the letter would be given to all Pier managers and the Pier Manager would deliver the original letter to the participant.