Cultural Preservation Society

Proposed Board Meeting Minutes for March 21, 2012

Executive Board Meeting called to order at 9:32 am

Board Meeting called to order 10:01 am

In attendance: Don, Doug, Rebecca, Mike, Jonathan, LeeAnne and Elise

Executive meeting: Discussion on operations, no votes placed no changes made.

Board Meeting:

Jonathan made a motion to amend agenda, LeeAnne 2^nd . Motion passed to amend agenda to include the following: Plaza Use, Security Performance and Set-Up Fees.

I. Secretary’s Report

A.Doug made a motion to include the Sailfish agreement with the City to the Secretaries Report and to accept the Secretaries Report as written. LeeAnne 2^nd , motion passed

II. Treasurer’s Report

A. There was discussion regarding one of our CD’s coming to maturation.

B. Elise made a motion to accept Treasurer’s report as submitted. Jonathan 2^nd, motion passed.

III. Pier Manager’s Report

A. LeeAnne made a motion to accept the Pier Manager’s report. Doug 2^nd, motion passed.

IV. Participation Committee Report

A. There was discussion regarding food vendors.

B. LeeAnne made a motion to accept the PC report. Jonathan2nd, motion passed.

V. Performer’s Committee Report

A. No meeting was held, no report submitted.

VI. Old Business

A. Street fair update – no report submitted. Discussion: 27 applicants to date. Our application goes in front of Commission on April 3^rd. There is a possibility there will be no drag races. Sailfish promoter Chris King will match the Conch Republic Day Event earnings. LeeAnne made a motion to accept Street Fair update, Elise 2^nd. Motion passed.

B. Cap Count update – Wink showed The Board a nearly complete cap count report. There is more work to be done. A Committee was formed that consists of Wink, Shawn, LeeAnne and Ron. Elise made a motion to accept cap count update, LeeAnne 2^nd. Motion passed.

VII. New Business

A. Plaza Use. There was discussion on acts in plaza. There was discussion on crowd size and flow. Conversation also gravitated to rope distance from artists for acts on pier. No motions or voting.

B. Security. There was discussion on security performance. It was also discussed that the Pier Managers describe nightly expectation to guards. Many suggestions made, no motions or voting.

C. Set up fees. There was discussion on fee reduction. It was determined that it is not possible at this time. No motions or voting.

LeeAnne made a motion to adjourn meeting, Mike 2nd at 11:07 am, all agreed, motion passed.