Cultural Preservation Society
Proposed Board Meeting Minutes for April 4, 2012
Executive Board Meeting called to order at 9:33 am
In attendance: Don, Doug, Rebecca, Mike, Jonathan and Elise
Don passed Chair to Doug. There was discussion regarding attendance counts per category. Wink and Doug appointed to be Count Committee so we can refine our category count report for PC.
No motions made, no votes placed.
Meeting adjourned at 9:55
Board Meeting called to order 10:00 am
In attendance: Don, Doug, Rebecca, Mike, Jonathan, LeeAnne and Elise
I. Secretary’s Report/Minutes
A. Jonathan made a motion to accept the Secretaries Report/Minutes as written. LeeAnne 2nd , motion passed. Additional documents included a letter from the City regarding the cruise ship variance.
II. Treasurer’s Report
A. There was discussion regarding rent discrepancies. It was explained that was due to the security reimbursement from the City.
B. Jonathan made a motion to accept Treasurer’s report as submitted. Doug 2nd, motion passed.
III. Pier Manager’s Report
A. It was decided we will give members one day from the time we post a notice to remove items from behind the kiosk. After that, the items will be removed by our clean-up crew. LeeAnne made a motion to accept the Pier Manager’s report. Jonathan 2nd, motion passed.
B. Doug made a motion to discontinue initializing sign-in sheet. Jonathan 2nd, motion passed.
C. It was discussed that the Board will provide the Pier Managers with a good color coded map showing artist, performer and food spots.
D. There was discussion regarding Pier Mangers allowing performers to move spots after the artist lottery. It was explained that artists pay for and choose spots based on where certain performers are placed.
E. The Chair nominated a fact-finding committee to spell out the specific rules for performers. When the new committee meets they will have a Chair, Secretary and notes. The committee members are Will, Jeep, Doug, Mark, Elise and LeeAnne. Mike made a motion to approve, Jonathan 2nd, motion passed.
IV. Participation Committee Report
A. Doug made a motion for CPS to purchase an electric output meter so we can measure the amount of consumption of each participant (artists, performers and food vendors). Elise 2nd, motion passed.
B. There was discussion regarding category counts. A report was submitted, however it is not yet complete. A request was made to put on the next agenda to approve the final counts. LeeAnne made a motion, Mike 2nd, motion passed.
V. Performer’s Committee Report
A. There was discussion regarding performer donations.
B. There was discussion regarding whether or not Mustafa has a permanent spot. The fact finding committee will research and present to the Performer Committee and the Board the written clarification.
C. There was discussion regarding clarification for lottery-picked Grandfather spots verses “Pier Manager discretion” for the Plaza. The fact finding committee will present the Performer Committee and the Board with written clarification.
D. There was discussion regarding where performers should lay their ropes. The fact finding committee will review the City documents and present the Performer Committee and the Board with written clarification.
E. The question was also raised regarding why aren’t the Pier Managers acting on complaint forms when they are received? They were also reminded to use the new complaint forms that the Board provided.
F. Doug made a motion to send the City a letter and carbon copy the Jet Pack Company regarding them advertising to our crowds. They also land on the dolphin docks which is a safety hazard. Don will sign. LeeAnne 2nd, motion passed.
G. LeeAnne made a motion to accept the Performer Committee report as submitted, Jonathan 2nd, motion passed.
VI. Old Business
A. Street fair update – City passed, only 10 spots left. LeeAnne made a motion to accept Street Fair update, Elise 2nd. Motion passed. Street fair committee will coordinate and choose future special event dates and report to Maria at City and OJ Dave for insurance purposes.
B. Sailfish update – Discussion regarding them matching our Conch Republic Days proceeds. Don will follow up with Sailfish people. Discussion regarding them blocking any entryways to our event.
C. Performer space (ropes, call in crowd) was discussed earlier in meeting
VII. New Business
A. Artist and Performer set-up guidelines were discussed earlier in meeting
B. Pier Manager Contracts were signed by Board members and will be given to Pier Managers to be signed for our records.
C. Jonathan, OJ Dave and Elise will work on proposal for a monthly set-up payment option.
LeeAnne made a motion to adjourn meeting, Elise 2nd at 11:36 am, all agreed, motion passed.