Mike, Mark, Elise, Lee Anne, Ron, Linda, Rebecca present at 11:32 a.m.

Agenda additions:

-approval of Debbie Peterson for PC

-OJ Dave with internet connection presentation

- Add to Agenda discussion on Diane doing drinks in Coconuts

Treasurers Report reviewed. Dave rec’d the renewal of the Directors and Officers insurance bill, cost for year cost is $921.00. Elise made motion to approve expenditure, Mark seconded. Mark made motion to accept Treasurers Report, Lee Anne seconded. All in favor.

Pier Manager:. Discussion on Twighlighters set up - follow set up as listed in the rules. Bob proposed a set of expectations/guidelines for Security Personnel. Elise made motion to accept, Ron Lane seconded. All in favor.

Performer’s Committee: No report and no representation at meeting.

PC Report: Suzanne presented verbally - Ryan will take notes and attend Board meetings in the future. Paperwork is not totally ready. From Jan. 20 meeting, - Ryan to bring all three reports that are due to the Board:

Meeting 2/4/13 - Ryan, Suzanne, Ron, Joyce, Hector, Debbie - Randesh as alternate approved at last board meeting. Mark made motion to add Debbie Peterson to PC, Elise second. All in favor. Elise made motion to make all 7 above as our PC. Mark seconded. All in favor. At the Monday PC meeting - 3 people juried in - 1) KW Re-Pots (Thyc) juried in as hand made drink coasters and shells and quartz. Approved. 2) Children’s Clothing (tshirts drawing cartoon characters along with logo on site or by order, all by hand). Paperwork not available at this time but she was approved. She is not silkscreening, all hand drawn. 3) “Oh-No” - the PC would like to have Board discuss. Cupcake/Sushi has a cart, and licensing - some cakes are prepackaged but she has some things that are made to order. She is not a franchise, she is the originator of this and has other copycats out there. She may choose to offer franchise opportunities in the future. Discussion followed, she’s starting her own business, if she chooses to franchise out it’s part of her cottage industry. Lee Anne made motion - no franchise, only one partner these two stipulations to be on pier. Ron Lane seconded. All in favor. Direction to PC to send person a letter with outline of acceptance provisions.

Direction to PC from Board regarding new food vendors, Guacamole people. Discussion followed on lack of licensing, proper set up, etc.

Jan Nelson spoke: Jan asked to clarify what Diane is juried in for. Lee Anne read in from PC Paperwork that Diane is approved for selling a produced drink from raw coconut and cored pineapple. PC accepted product based on presentation - not frozen and not being sold in cups. Jan concerned that if someone wants to come in and do existing flavors and add a blueberry to it - then someone can come in and it‘s considered a different product. Lee Anne asked if the ingredients for Jan are different and Jan said that she does not use cored pinneapple or fresh raw coconut. These are two different issues. Board maintains that it’s a different product because she cores out the pineapple and uses all fresh ingredients, Jan does not. Jan asked Diane not sell in a cup. Clarification made that Diane offers a free refill in a cup for convenience only and that Diane will not offer her product in a cup. The main drink will leave her cart in a pineapple. Jan accepted this, welcomes Diane as a “wonderful addition to the pier” and considers the matter clear. Diane accepted and agreed.

Side discussion at request of PC while Jan at meeting: Hawaaiin shaved ice has come up for discussion. Lee Anne asked if Jan would be wiling to give up the shaved ice item. Jan wants to keep the term “Hawaain shaved ice” and be allowed to use her machine if she chooses to do so. However, Jan agrees that the new product of selling a shaved iced product, powered by a bicycle is a nice addition to the pier and she has no objection to this. Shaved ice is approved as the presentation of shaved ice presentation with the bike rider using the power of bike pedaling. Line through shaved ice, but make sure Hawaiin iced it still on her product lines. Jett Thomason and Chelsea Barker came in to introduce themselves to Board. Mike told them that because their product is unique we will vote for the PC on this considering Jan’s compliments and willingness to do what’s right for the pier as a whole - Elise made motion to accept their business “ice Riders”. Mark seconded. Unanimous.

Diane would like to serve her drinks in Coconuts husks. Mike asked Lee Anne to read again what Diane was approved for. The PC was presented as Diane served the drink conconction in a pinneapple and also in a coconut husk. Discussion that they had been caught before serving raw coconut water and were sent a letter to cease - they honored the letter of direction. They take responsibility and will not do this again. Lee Anne motioned to approve Linda’s suggestion of following directions sent in the letter and not serve fresh coconut water and not sell an opened coconut on their cart. They will open the coconuts on site for sanitary reasons but it will be done on their chopping block and not in the flamboyant attention getting way that Randesh does so that they are not competing with him for his particular gimmick. Schuyler and Diane agreeing to not serve the fresh coconut water, only use the husk as a cup. Mark seconded motion. All in favor.

Minute approval to proceed with Conch Republic Days: Elise made motion to start work and Elise will initiate, Mark seconded. All in favor.

Letter to City announcing new members and contact information for the Board of Directors - Linda made motion, Ron seconded. Linda to prep and give to Mike for signing

Shawn Grandfather request: Since there has been no active Performer’s Committee, Bob verified as Pier Manager that Shawn has been on the pier since 2006. Mark made motion, Lee Anne seconded. All in favor. Shawn approved for Grandfather status.

Raincheck Suggestion for Danielle: Danielle feels the $15 goes towards the 4 hours to be there. Some artists products are sensitive to inclement weather. One night Danielle checked radar, and Bob had announced rain checks were available that night and Danielle asked for the rain check but was given some “grief” over not giving the rain check. Danielle would like the vendors to have the option of asking for a rain check at their discretion. Discussion followed on guidelines in effect now. Table discussion on rain checks to next month - all Board members to consider. Put back under next Old Business.

OJ Internet at Kiosk - Mike Sobel appeared from Big Water Wireless creating a seemless, free wifi network from the cruise terminal up the Duval street. Soliciting local business to put the antennas at different merchants. It’s a T1 connection. This is “ad supported” to make this free service available. But we can “swipe” it away. Would like to bring their antennae in, and in return we would offer relay and get free internet. We can have a “focus ad” and put a message out to everyone accessing this “hey sunset is in 45 minutes - come on down.” Splitter only in kiosk would be approved because of our lease limitations. No cost to us, and we could get rid of the internet cost of $35 per month. Mark made motion to approve, Ron seconded motion. All in favor. We will get free advertising for this. Current coverage is “smattering” but test location is on the 600 block. One cost is our Wi-fi router from AT&T, we may have to buy a new router. Mike said his company may be able to help us with router cost. OJ Dave/Mike to bring a contract back to the board before work begins.

Adjourn the meeting at 1:08. Mark made motion, Lee Anne seconded.

Signed:

________________________________

Linda McCall

Board Secretary, CPS