board

12:09 p.m. Isaac called the meeting to order. All Board members were present. Current membership is 100, quorum requirements is 20% (20). Had to wait for more members to show up. At 12:15 p.m. Twenty one (21) members were present. Roll call, collection of proxies and ballots, oral reading of ballot items, clarification of questions from membership and voting lasted until 12:29 p.m.

* Many of the members did not bring their ballots, and there were insufficient ballots for each member to fill out a COPY ballot, so people voting proxies or in blocks placed their votes on the same ballot which were marked by Cydal as being counted for more than one voter.

Votes were counted by Suzanne and Pat, results (delivered just prior to adjournment) are as follows:

Issue 1 - 26 yes/ 11 no

Issue 2 - 26 yes/ 10 no

Issue 3 - 31 yes/ 5 no

Treasurer’s Report:

* We have a balance in our account of $23,057.00

April we had a net of $542.

March we had a net of $3012.

We had a net of approximately $600. from the ATM machine.

We had a net of approximately $1500. from the Summer Solstice Celebration.

Joanne Albert indicates that approximately 18% of this was from the raffle.

Attorney’s bill since the last General Membership meeting, $330.00.

(H&R Block who manages our books has had a turnover in staff, and we do not yet have a detailed accounting)

Motion to accept treasurers report: Annette/Barb - passes

* Minutes from March 21, 2000 meeting.

Motion to accept: Monica/Barb passes

* Report of new food applicant.

Discussion regarding food spots. we have a cap of ten (10), and only nine (9) active venders. We counted our vendors and discussed the issue of "inactive" members. No where in our guidelines do we have mention of inactive status. This is an arbitrary and capricious idea. What we have is a lottery system by which a person gains seniority through active days on the pier. We currently have 1 - Claire, 2 - Joe, 3 - OJ Dave, 4 - Louie, 5 - Ginger, 6 - Mike, 7 - Jan, 8 - Barb and Wendel Winko 9 - Raymond, 10 - Henrietta. (Because of historical issues regarding food products, and other arts and crafts, we have designated food spots which are assigned nightly by seniority.) Howie with the hamburger cart was #11.

Motion to table this issue to a regularly scheduled Board meeting. Barb/Annette: passed.

Performer’s Report:

Will reports that there are no big issues.

* He would like a workshop regarding space allocation.

Motion to table this until a regularly scheduled Board meeting: Monica/Cydal passes

* There is a State of Florida listing for events, with a fast approaching deadline, perhaps Monday. Don indicates that the paperwork arrived at his home, he filled it out and sent it in.

No big problems.

Kiosk is being spruced up.

Lots of newcomers.

Attendance is up.

Letter to City as follow up to their meeting with us on the pier on 7/10/00.

Read by Cydal with discussion of the issues by the members.

* Discussion regarding tall light fixtures. We are waiting for price quotes from the company Ben referred us to.

* Discussion regarding electric installation on the land side. What do we want? PATA’s suggestion of two (2) sixty (60) watt bulbs for each site was not viewed as sufficient. Two (2) 100 watt bulbs per site is more appropriate for the member needs.

Motion that we avoid funding any other large expenditures and holding our funds in reserve for the electric installation. Cydal/Barb passes

* Discussion regarding additional revenue streams. John Gilson proposes that we seek additional funding sources, through grants, more events and sponsors. Will offers to head the committee on funding sources.

* Discussion regarding kiosk repairs. Rick indicates that of the $200.00 authorized earlier this year for kiosk repairs, he has used approximately $100, and anticipates the next projects to take up the remainder of the authorized funds. If there are any overruns, Rick is to inform Annie of the costs prior to purchasing items. Don Sullivan offers to donate tile for the top of the kiosk counter. Greg and Rick would like to continue the work.

Motion for the renovation to continue on the kiosk: Cydal/Barb passes

* Discussion regarding the rainbow kids (Bathroom Sunset) was lengthy and heated. They are us twenty years ago. Strong response by the membership against calling the police on these individual. Argument by the members that this is outside of our leasehold, and why don’t we ask the Mallory Market security to call the police nightly. Debate turned to how we could incorporate them, moving the arts/crafts people into our leasehold somewhere on the plaza. Unvoted consensus by the members that they were uncomfortable taking legal actions against a group of young people outside of our leasehold.

Motion to refer this to the Board at the next regularly scheduled meeting. Annie/Isaac, passes.

* Fantasy Fest Float. Will reports that the trailer is being delivered to his place on Big Coppitt over the Labor Day weekend. Anyone who wants to help put it together needs to get together with Will.

* Discussion regarding Frank’s status at Mallory Square was short and heated. Issues raised were violence, liability, our duty to protect our visitors and members, Frank’s history and reputation on the international busking scene. It appears that even if Frank gets his own insurance policy, we as an organization would still be liable.

Motion that Frank be told he is not able to return to work at the Sunset Celebration. Don/Deirdre passes. John Gilson is instructed to inform Frank of the membership’s vote the next time he calls.

* Discussion regarding the funds Eli and Ed still owe us for damages they incurred.

Motion that they must repay the organization for these expenses within thirty (30) days of returning for work. Barb/Cydal passes.

* Discussion regarding the plaza as a drop off place for our members. Although we have a letter from the City Manager’s office regarding the acceptability of using the plaza for unloading and loading, the most recent letter from Myra at the KWDOT indicates that this is not considered by them to be a viable option. The issue is public safety, and crowding. Our members position is that they arrive before the crowds do to unload, and load up after the crowds are gone. Annie will look into this with the City

Motion to request the City to permit our handicapped members to load and unload in the plaza area closer to their work sites. Monica/Annette passes.

Motion to Adjourn 1:28 p.m. (did not catch who motioned or seconded, but the meeting broke up)