Complete Sunset Set Up Guide

Introduction to Sunset Celebration

Welcome!!!  Before you start there are some requirements and things you should know:

Sunset Celebration is operated and managed by the Key West Cultural Preservation Society, Inc. (CPS), a not for profit corporation. The CPS operates the daily Sunset Celebration in accordance with our lease of Mallory Square Dock with the City of Key West.

We are at Mallory Square every night from two hours before sunset until two hours after, weather permitting. Each night we have a lottery for performing spaces and for craft spaces to facilitate set up.

Participant Categories

There are four basic categories of participants at Sunset Celebration:

• Craftspersons- must be juried by committee to ensure all products are hand made by the applicant

• Performers- Street entertainers who are supported by contributions from spectators

• Twilight people- includes individuals who produce their product or service on site (Tarot readers, caricaturists, astrologers, etc.)

• Food people-must produce original items (no commercial items or franchises)

For information about the application and jury process click here.

What to Expect on your First Night of Selling

Come Mallory Sqare at lottery time (approximately two hours before sunset). Be prepared to give your tax certificate copy to the pier manager, sign a release form, participate in the nightly lottery for space and pay the nightly set up fee. You must set up to sell your product within 30 days of being juried and approved to lock in your status.

The Lottery

Our nightly lottery is based on the seniority system which progresses from newcomer to regular participants. The seniority is as follows:

• Newcomer – 1 to 60 days worked, set up on the pier

• Snowbird – 61 to 150 days worked  set up on the pier

• Snowbird in Waiting – 150 to 180 days (eligible to move up to Regular when a space becomes available)

• Regular – 180 days or more (this is not automatic-refer to Snowbird in Waiting

Set-up Space Information

Set up spaces are eight feet wide and six feet deep. You must have room around your display for free passage so as not to use your neighbor’s space. The front three feet of your display can be no more than four feet high and the back three feet can be any height. No items are to be displayed on the ground.

Each participant must be on site for the entire time of Sunset Celebration but is entitled to a helper. No more than two people can be at each table working. No hawking of products is allowed. You may not advertise that you wholesale but certainly can discuss it.

Electricity is provided for lighting or low amperage applications only.

Performers are not juried and do not pay a nightly fee. Their contact is the Performers Committee. Performer’s lottery is fifteen minutes before the crafts and twilight lottery.

Join the CPS

We urge you to become a member of CPS for a yearly fee of $20.00. There are many advantages such as being involved in the running of the organization through your votes as well as being able to sit on a committee or run for office. You will also be able to use our Visa/MasterCard facility for your sales as well as list on the Sunset Celebration website.

Good Luck, Participate, Enjoy!!!

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Cultural Preservation Society, P.O. Box 4837, Key West, FL 33041
305-292-7700

sunmail@sunsetcelebration.org